1. Login to ASA system using the staff account:
2. Click the plus button in the “Current ASA Session” section (right below the dragon logo) to add a new ASA section:
3. In the Add New Session page, fill in all the information for the new session:
- Year: the current school year
- Semester: the current semester
- Possible Request Slots: the number of priorities parents can select activities for their children
- Message: the ASA session description
- Notification email template: the email using to notify parent about the new ASA session
- Request email template: the email using in Request Phase to confirm parents about their ASA request
- Confirmation email template: the email using in and after Live Phase to confirm parents about their ASA confirmed choices
- Instructor email template: the email using after Live Phase ends to confirm ASA teachers about the students signs up for their activities.
Notes: You can select the email templates from previous year and modify them later with the new information. Then click “Save”:
4. In the next page, you will define the duration of the new ASA session, including:
- When will this ASA session happen? : open the ASA session for working (staff, it’s the current date and time by default)
- How many days can parents see the signs-up? : how many days this ASA session opens
- How many days will the Request Phase happen?: the Request Phase’s duration
- How many days the Live Phase happen? : the Live Phase’s duration
5. Click “Phases” in the Current ASA Session section to edit the exact date/time of the new ASA session:
Set the exact date and time of the phases:
- View: this shoud be as long as you want (30 days) for you to see and edit the session. This is the total duration of the event.
- Request: start and end date/time of the Request Phase
- Gap: start and end date/time (right after the Request Phase) for the computer to assign activities to parents
- Live: start and end date/time of the Live Phase (first come first served)
Click “Save” to finish setting up the new ASA session.