Printing Guidelines

Presentation of the text document is part of the writing process.

Print text documents with laser printers, multiple copies with photocopier.
Documents with appropriately sized images can be printed on color printers.

Some simple guidelines will assist students to prepare their document for final presentation. Elementary students should not print unless the teacher has previewed their document. Middle School and High School students should only print draft and final copies of documents as required by the guidelines given by their teacher.

Preparing
Font (style and size)

• Title: no larger than 18 pt. – no color
• Body of Document: text; plain, no larger than 14 pt., no bold, no color.

Page setup

• Use default page size and margins
• Include name and grade
• Format page according to Formatting Standards (Division level guidelines)

Pre-Print Check List

• Save to your server folder first
• Spell check
• Proofread
• Check for blank pages or pages with one or two lines
• Check with teacher
• You are ready to print…

Printing

• Print only school related materials
• Do not print web pages or images from the Internet
• Images must be used within a text document (essay, poem, report, title page, etc.)
• Plan to conserve paper
• Print only one copy – use a copy machine to print multiple copies or handouts
• Select most appropriate printer (room, Laserwriter, color printer, etc)
  • It has small illustrations – color printer
  • It is a text piece – laser printer
• If a minor change is made, print only the page that you need
• Report any printing problems to the supervising adult immediately; do not continue to give the print command
• When printing to another room where a class is in session, do not disturb the class to pick up your printing or to ask if you can pick up your printing, wait until the end of class.

 
Printing Guidelines - Teacher 

Color copying and printing should only be allowed in situations where usage and output can be carefully monitored and controlled. Students should request to print color documents. On average, using a color printer costs from 4 to 100 times more than a laser printer – even if it is a black and white text document.
Suggestions:

• Reduce the size of the graphic and wrap the text around it to maximize page use
• Consider use of grayscale for images
• Plan to conserve paper (e.g. can more than one notice fit to a page)
• Consider the audience and intention of the document – does it demand color
• Consider the educational value of the image and text
• Consider options to printing – posting online, email distribution, etc