SSIS Link Handbook Compendium FA Athletic Handbook FB Coaches' Handbook

FB Coaches' Handbook


    The function of a coach is to educate students through participation in interscholastic competition. An interscholastic program is designed to enhance academic achievement and should never interfere with opportunities for academic success. Each student-athlete will be treated with respect and fairness. Accordingly, the following guidelines are for coaches:

    The coach shall be aware that he or she has a tremendous influence, for either good or ill, on the education of the student-athlete and, thus, shall never place the value of winning above the value of instilling the highest desirable ideals of character.

    The coach, in all personal contact with the student-athletes, officials, athletic directors, school administrators, colleagues, and parents, shall strive to set an example of the highest ethical and moral conduct.

    The coach shall take an active role in the prevention of drug, alcohol, and tobacco abuse. The coach shall avoid the use of tobacco products and the consumption of alcoholic beverages when in contact with players. The coach shall be an exemplary model to the athletes under his or her care.

    The coach shall promote the entire interscholastic program of the school and direct his or her program in harmony with the total school program.

    The coach shall master the contest rules and shall teach them to his or her team members. The coach shall not seek an advantage by circumvention of the spirit or letter of the rules.

    The coach shall respect and support contest officials. The coach shall not indulge in conduct that will incite players or spectators against the officials. Public criticism of officials or players is unethical.

    Before and after contests, coaches should meet and exchange cordial greetings with coaches from competing team(s) to set the correct tone for the event.

    The coach shall not exert pressure on faculty members to give student-athletes special consideration.


    Determining the qualifications for coaching assignments and selecting individuals to fulfill l each assignment is the responsibility of the Athletic Director and the divisional principal, with the Head of School having the final approval.

    The following appointment process is used:

    The Athletic Director will informally evaluate current year coaches throughout the season and during post-season meeting will collect intentions for the following year.

    The Athletic Director surveys the entire returning and incoming faculty to determine interest in the coaching positions for the following year.

    The process of placing coaches will be as follows:

    look to current coaches to see if they are still interested in working with the team they had this year

    for open positions, look to existing and new staff members to see if there are quali ed and willing coaches who would like to join in the fun!

    look to outside groups to supply certified coaches

    The Athletic Director submits a list of candidates who are interested in the coaching assignments for the upcoming year to the divisional principals.

    The Head of School exercises final approval of all coaching assignments.

    While we appreciate the willingness of our teachers to serves as coaches, and while every teacher is expected to fulfill obligations outside of academic teaching, no member of the school has a “right” to a particular coaching assignment and no coach is entitled to automatic reappointment for the next year or season. Coaching assignments are based upon the best interests of the students and the larger interest of the school as well as the interest of the coach in leading a particular team.

    In the event no certified employees apply for, or are qualify for, a particular coaching assignment, the Athletic Director may accept inquiries from individuals within the larger SSIS community. In very special cases the school may engage outside coaches where there are particular needs. 


    There is much more to coaching than simply winning. A successful coach needs a broad range of competencies that are taken into account whenever he or she is evaluated. Not everyone fits the model of the successful coach and the successful coach is not always the one who wins the most games.

    Coaches need to understand the growth and development patterns, strength development, stress factors, fatigue levels, psychological readiness, maturation rates, learning curves, modern training techniques and proper sequential development of various skills at the age level they are coaching. This list is by no means exhaustive, but the important factor to remember is that it takes knowledge and a command of many competencies to be a coach. Without identifying the goals and objectives for the program and the competencies of our coaches, it is impossible to assess whether or not the goals are being met, and whether or not a particular coach has the required competencies.

    The primary purpose behind the evaluation form (see Appendix ??) is to improve the instruction that athletes receive. Other purposes of the evaluation system are as follows:

    • to afford an opportunity to identify, recognize and praise quality coaching and instruction (see Appendix ??)
    • to create a climate to achieve individual improvement through objective assessment of coaching performance, “pre” and “post” season goal setting and periodic review
    • to identify those factors which interfere with a coach’s overall contribution to the athletic program so that the school may fully support the coach’s development 


    Athletic and activity competitions are an integral part of our total educational program. Coaches are to be, first and foremost, teachers who have the responsibility of teaching young people the fundamental skills, the rules and an understanding of the sport under his or her direction. In addition, the coach has the responsibility of teaching values and positive sportsmanship.

    Most SSIS sports have a two-week “tryout period,” at which time two things happen:

    • if there is more than a full squad, athletes are trimmed to a reasonable number for the sport in question (approximately 10-12 players). Due to limitations to coaching staff and facility space there will be three tiers for teams.

    A (Varsity)
    B (Junior Varsity) C teams

    • athletes commit to the team and sign the SSIS Athletic Code of Conduct
    • coaches will contact players and their parents during the rst week of practice to welcome them to the team and to introduce themselves.
    • AD will be included in all communications with players and parents

    Once the season begins SSIS coaches shall:

    • be issued keys for equipment storage areas and the PE office (for ice packs).
    • These will need to be returned to the AD office at the end of the season
    • be responsible for setting up and putting away all equipment during practices
    • communicate with athletes and their families of upcoming games and plan practices with those games in mind. This fosters continuous reflection and modification of skills and tactics.
    • distribute and collect uniforms during the season. The method for this is up to the coach (example: uniforms issued for the entire season, or issued for each game).
    • Missing uniforms are the responsibility of the coach to identify and report to the AD.
    • be responsible for the physical well being of all team members and shall at no time play an injured player or a player who is ill. If ever in doubt, the wisest and safest decision is not to play the player.
    • have parent contact (phone numbers) and medical information for each of their players with them at all times.
    • have a cell phone with them at all times that is fully charged and programmed with the phone numbers for the AD, the divisional principal of the team they coach, the school nurse for quick contact, and the Head of School.
    • instruct students in personal health habits that will help maintain sound physical and psychological health and instil positive life- long attitudes toward physical tness and general health care.
    • ensure that all athletes are off campus, or have been picked up by parents, before leaving for home.
    • build relationships with athletes and their families.
    • take attendance at the beginning of each training sessions and keep a complete record for the entire season which will be handed into the AD office at the end of the season.
    • be responsible for the general conduct and behavior of the team during travel, during games and during practice. A positive value system, in accordance with Athletic department philosophy, should be instilled in all teams.
    • be familiar with, support and follow school, department and MRISA policy. This includes enforcing behavior guidelines mandated by the school, league, and MRISA.
    • be a positive role model for all students.
    • submit a roster of their team when requested by the Athletic Director. This includes rosters for MRISA travel as required by MRISA.
    • attend the informational parent meeting once the roster of any travelling team is set (e.g. MRISA and other events).
    • travel with their team, if necessary, to international competitions and uphold the highest standards of behavior, sportsmanship and appearance during these trips and competitions.
    • submit a summary of the season to the Athletic Director, return the uniforms that were issued and make choices for Athletic Awards (Appendix 7). 


    There will be extraordinary circumstances when it is necessary for a coach to cancel a practice. As a leader of a team with players who have committed to each other and to the School, this should never be done for light of casual reasons.

    If a coach cannot be present at a practice, he or she must inform the Director of Athletics as soon as the conflict with the schedule is known. A substitute coach should be found to assume the coaches duties rather than cancel a practice.

    If practice must be cancelled, students and parents should be informed at the earliest possible moment as to the cancellation and the reasons behind the cancellation.


    Coaches are expected to have knowledge of and competence in basic First Aid procedures. A First Aid kit with Cold packs, scissors, tape, gauze, assorted band-aids, and analgesics will be available for all practices and there will be medical staff at all games.

    The Athletic Director will provide medical information for all registered players to the coaches. Coaches must have this information and parent contact information with them during practices and games in case an emergency arises.

    Any injuries, sickness, excused absences, or travel restrictions must be reported to the team’s coach as soon as they are known. In the case of injury coaches should be prepared to help find proper medical care. Emergency numbers are carried by all coaches and sponsors, medical supplies are available in the PE office at each gym. Coaches will be given a key to this space at the beginning of the season.

    Notification of Parents

    This should take place immediately after First Aid treatment in all serious injury situations. If a player suffers an injury but seems fine you should inform the parent and explain what happened so they can monitor the situation. This occurs more with hand and foot injuries. A quick phone call to let the parent know what happened will show you are aware of the situation and are looking after the wellbeing of all your players. Parents like to be kept informed.

    Emergency Procedures

    The following is important information regarding the emergency procedures regarding injuries to students participating in athletic or activity events after school or during MRISA or SISAC events at SSIS or at another MRISA or SISAC host school. Please make sure you have the following telephone numbers on hand in case of emergency:

    Athletic/Activity Director     Shelley Wowchuk  +84 93 832 6305
    Athletic/Activity Assistant Phuong Anh Nguyen  +84 93 216 1398
    Head of School      Mark Iver Sylte         +84 90 384 7113
    HS Principal     Jacob Hendrickson        +84 93 897 4106
    MS Principal     Molly Burger      +84 93 861 4850
    ES Principal    Dan Keller    +84 93 897 1647 
    School Nurse (in MS)      Nurse Thu     +84 91 842 5341
    School Nurse (in HS)     Nurse Lan       +84 98 889 4568
    FV Hospital Ambulance      +84 8 54113333 
    Tam Duc Hospital Ambulance   +84 8 54110036

    The first obligation in cases of emergency is to stabilize the individual, provide for their immediate care by qualified medical personnel, and provide for the continued supervision of all other students under the supervising individual’s care. The second obligation is the immediate notification of the School and parents. The School should be notified first, as the School has the resources to provide support for the injured party and the supervising individual. The parents, however, must be notified as soon as possible and given accurate and precise information as it is known. 

    In all cases of emergency, when contacting the School, the Athletic and Activities Director should be the rst point of contact. The Head of School and appropriate Division Head must be contact as soon as possible after a response has been initiated. The supervising individual may hand this responsibility over to another accompanying adult, taking care that accurate and precise informa- tion is conveyed. In no case should the role of contacting the School or parents be handed over to a student. 


    On Site at SSIS

    In the case of minor injuries (cuts, bruises, sprains, etc.) all coaches should be prepared to provide the student with the most basic first aid care for the respective injury by using the medical supplies made available in the athletic and activities office or with a team travel medical kit.

    In the case of a major injury (broken bones, torn ligaments, head/neck) all coaches should be prepared to provide the student with care until such time that medical personnel either from school or the emergency ambulance has arrived. Student’s parents, as well as the Athletic and Activities Director, should be notified and consulted about proper medical care to be given.

    Off Site at MRISA Tournaments or SISAC Games

    In the case of minor injuries (cuts, bruises, sprains, etc.) all coaches should be prepared to provide the student with the most basic first aid care for the respective injury by using the medical supplies made available by the host school or with a team travel medical kit.

    In the case of a major injury (broken bones, torn ligaments, head/neck) all coaches should be prepared to direct players to medical personnel either from host school or the emergency ambulance has arrived. Student’s parents should be notified and consulted about proper medical care to be given, as well as, the Athletic and Activities Director. All MRISA and SISAC schools provide medical assistance at all events. 


    While travelling with teams, coaches and chaperones must be prepared to handle any situation which may arise concerning the welfare of the group or its individual members. When not directly supervising the group, group leaders must always be able to react to student involved situations in a fully competent and professional manner.

    Learder-Coach Expectations

    In addition to regular coaching duties

    In transit

    • ensure school issued mobile phone is charged, turned on and functioning in country
    • monitor student behaviour to ensure they act as positive school ambassadors
    • work with chaperones to create system for students to stay safe together while away from the coach (ex: always have a buddy, organize time and meeting place, etc.)

    Host Families

    • personally meet host families and thank them for looking after SSIS student

    • speak directly to host families every evening by phone to get update on behaviour or other issues

    • speak to SSIS students about their host family situation and monitor for any feelings of discomfort



    On site during the event



    • ensure school issued mobile phone is charged, turned on and functioning in country

    • have daily schedule on hand to keep informed

    • be present and help monitor behaviour during “down time” of students

    • have the group sign an SSIS “Thank You” card and have selected student present card to event organizer
    Chaperone Expectations

    Chaperones take on responsibilities so that coaches or trip leaders can focus on the event.

    In transit

    • be in possession of all passport copies, parent contact information, and any other emergency contact information

    • ensure that the school issued mobile phone is charged, turned on and functioning

    • be in possession of travel and medical insurance information

    • have possession of the school issued medical rst aid kit

    • secure passports and copies until departure

    Host Families

    • help facilitate a meeting between host families and coaches and thank the families for looking after SSIS students 
    • remind host families that coaches and chaperones will be contacting them by phone every evening to get an update on behaviour or other issues
    • speak to SSIS students about host family situation and monitor for any feelings of discomfort 

    On site during the event

    • always be in possession of school, SSIS parent and host family contact information
    • ensure the school issued mobile phone is charged, turned on and functioning in country
    • accompanying any injured student to the hospital, should it be needed
    • be in possession of SSIS travel and medical insurance information
    • contact school admin if there is any issue (i.e. inappropriate behaviour, medical concern, etc.)
    • communicatewiththehostschoolregardingtransportationtimelineand/oralterationsofoverallschedule(ie. flight or bus changes, strike or in-country political unrest, etc.)
    • inform other travelling SSIS staff of schedule changes in a timely fashion
    • if appropriate, also inform SSIS admin, and parents
    • assist in supervision of players when they are not playing in game
    • if requested, hold players’ valuables
    • take charge of emergency money and collect receipts for the SSIS Business Of ce
    • pay on site fees if needed (ie. hotel, tournament fee, museum entrance, dinners, etc) 

    Page last modified 10:08, 27 Oct 2016 by trho?