SSIS Link Handbook Compendium DA Student Handbooks 03 HS Section 4: Academic Policies and Information HS Athletic/Activity Eligibility

HS Athletic/Activity Eligibility

    Athletic and Activity Eligibility in the high school is determined using similar requirements, calculations, and timelines as outlined for Academic Probation. Consistent with the mission of SSIS as a college preparatory program, the eligibility policy is intended to support students in need of academic counseling and improved academic performance. SSIS students are expected to prioritize their academic work above extracurricular commitments. While on academic probation, students do not lose the privilege to participate in and represent SSIS in school-­sponsored extracurricular or athletic/activity programs, but are required to participate fully in support programs as stated in this policy. The high school principal shall make any exceptions to the guidelines below.

    In order to continue participation in any SSIS high school extracurricular activity including sports teams and year round clubs (MUN, GIN, NHS, etc.) a student is expected to:

    •  Have earned a cumulative GPA of at least 2.0.

    •  Be in good standing with the school’s attendance policy. High school students must not miss more than 5 classes of a subject in any one quarter.

    •  Demonstrate good sportsmanship with teammates, coaches, staff, parents and/or members of other teams.

    Any student receiving more than one D or a single F in any course will be placed on Athletic/Activity-Academic probation.


    Any student not meeting the above criteria for eligibility will only be permitted to continue their participation in that sport or activity if they meet the following conditions:

    •  Student must check-­in with their counselor each week as arranged by the student and counselor.

    •  The student must attend regular after-­school student sessions in the Study Hall room (3:05-­4:00). Any absences must be approved in advance by the administration. Study hall attendance and behavior information will be reported daily to the administration.

    •  The student must stay in the study hall room for the duration of the “ineligibility period” to continue their participation in a sport or activity for that quarter.

    •  In cases where these sessions meet at the same time as the sport/activity in question, the HS principal, Athletic/Activities Director and counselor will determine a schedule that will assist the student to continue their activity participation but meet the terms of the eligibility policy as stated in this handbook.


    Students that participate and engage in the above support structure will be permitted to continue their participation in the activity or sport in question for that quarter. Students failing to meet the requirements above will be ineligible for the duration of that quarter and until academic performance is above the minimum standard expected by the policy. There is no reinstatement policy.

    SSIS bears no responsibility for refunds in the event that a student, who has prepaid for travel of an activity/sport, is forced to withdraw due to the Student Eligibility regulation described.

    Note: Any High School student found ineligible for Athletics/Activities may not take part in or attend student activities that require missing school without the express permission of the principal, in consultation with teachers, student, and parents.

    Eligibility Checks

    At the beginning of the school year, all students are fully eligible for activities and athletics unless they remain on Academic Probation from the previous school year. The administration, in consultation with the student’s counselor and the Activities/Athletics Director, will determine if the student is eligible based on the information collected.

    CHECK ONE:    Mid-­quarter (September) -­used for initial determination of eligibility status. This checklist will provide feedback on both grade and behavior (Learning Habits) information.

    CHECK TWO:   Quarter 1 Grade (posted to PowerSchool) -­used for determination of eligibility status     between Quarter 1 and the end of Semester 1.

    CHECK THREE: Semester 1 Grades (includes Mid-­term Exam if given) - used to determine eligibility status between Semester 1 and Quarter 3.

    CHECK FOUR: Quarter 3 Grade (posted to PowerSchool) -­used to determine eligibility status     between Quarter 3 and Semester 2.

    CHECK FIVE: Semester 2 grades will determine whether the student meets the grade standards set in the Academic Probation and Eligibility policies.

    Academic Recognition/Honor Rolls

    To encourage academic excellence on the part of SSIS high school students, an Honor Roll and High Honor Roll, based solely on overall semester grades, are published at the end of each semester.

    To achieve a place on the High Honor Roll, a high school student must earn a semester grade point average (GPA) of 3.70 or higher. To achieve a place on the Honor Roll, they must earn a semester (GPA) between 3.50 and 3.69.

    Students with a D, F, or Incomplete at the time the Honor Rolls are published, are not eligible for the Honor Roll.

    Standardized Testing Programs: PSAT, SAT, ACT, TOEFL and IELTS

    Students attending SSIS will participate in a number of standardized tests. Standardized tests are administered at specific grade levels on predetermined dates, and the results are used for various purposes.  These purposes may include review of student progress or achievement, admission, placement, and university admission decisions.

    There are many types of standardized tests, but SSIS students participate in the MAP, the WRAP, PSAT, SAT, ACT, AP, IB, TOEFL and IELTS.

    Preliminary Scholastic Aptitude Test (PSAT)

    The Preliminary Scholastic Aptitude Test (PSAT)/National Merit Scholar Qualifying Test is administered to all  SSIS Grade 10 and 11 students in October of each school year; no pre-registration is required or additional fee assessed for these tests. The PSAT serves as a “practice” test for the SAT as well as a qualifier for the National Merit Scholarship Program for American citizens or those in the process of gaining U.S. citizenship. The PSAT taken during a student’s junior year is the score used to qualify for the National Merit Scholarship program.

    Scholastic Aptitude Test (SAT) 

    The SAT is a widely used aptitude test score used in the admission decision by many universities around the world. The test results are just one item the university will use to make a comparison of the student to possible success at the university. Another standardized test that students can take for this same purpose is the ACT, but it is not as widely known outside the U.S. Students need to check the admission requirements for each university they are considering.

    SAT Reasoning Test

    The SAT takes about five hours and measures how well a student has developed verbal and mathematical skills necessary for success in college work. Generally it consists of multiple-­choice questions, but there is also an essay writing section. Students are tested in three areas: Critical Reading, Math, and Writing.

    Test dates are available each year in October, November, December, January, (March only in the U.S.), May and June. SSIS is a test center site for all six test dates. Students must pre-­register online through the College Board website by creating an account.

    By going to students and parents can access more detailed information on the PSAT or SAT testing and have access to college planning resources for U.S. universities.

    The SAT Subject Tests

    The SAT Subject Tests are requested by some of the more select universities in the U.S. Students may select up to three subject tests per testing date. Students are advised to check to see if their preferred universities ask for the SAT Subject Tests and then consult with their counselor regarding the test dates plan. Students cannot take the SAT Reasoning Test and the SAT Subject Tests on the same test date. 

    Note: Information about the PSAT/NMSQT the SAT and the SAT Subject tests; test dates; test registration; testing centers can be found by accessing

    American College Testing (ACT)

    Some students feel that they might score higher on the ACT as it is more of an achievement-type test based on the core classes of an American high school. The ACT takes 3 1/2 hours and consists of four multiple-­choice question tests -­one each in English, mathematics, social studies, and science.

    Note: For more information about the ACT, test centers and test dates go to the ACT website at

    Test of English as a Foreign Language (TOEFL) and International English Language Testing System (IELTS)

    If English is not a student’s first language, many universities will ask that proof of English proficiency be provided by submitting scores from a standardized test such as the TOEFL or IELTS. Students should make arrangements to take the TOEFL or IELTS toward the end of Grade 11.

    Note:Go to or to gain more information and register for the test. You will need a credit card for the online registration.

    College Prep Tests Online

    Prior to taking a test, students must be sure to review the sample questions so that he or she feels familiar with the test style and format as it can affect the score earned. Students need to see their counselor before signing up with a local test prep agency. There are also books and online programs to help students prepare for the tests.

    For more information on these tests, contact the guidance counselor and/or log onto

    Academic Awards

    End-­of-­year awards are given by each high school department to deserving students in a special school-­wide assembly held on or near the last day of school. There is a separate awards ceremony for grade 12 students prior to their departure for the year.

    Final Semester Examinations

    Students in grades 9 -­12 take Semester examinations in December and June. Exam questions test knowledge, skills, and understanding of the same material on which students have been assessed throughout the semester.

    No early or late Final Exams will be given unless prior approval has been given by the high school principal or associate principal due to illness. In these cases, students may be given the opportunity to retake a different exam up to ten school days after the start of the new school term.

    Final exams take place during the last two weeks of each semester.   Students will not be permitted to postpone semester finals because of early departure for holiday purposes. Students are not required to attend school on exam days, or during exam times, when they do not have scheduled exams. However, should there be days remaining in the semester after the exams, they are required to return for those days.

    If students are in school during exam days before or after exams, they should be engaged in active test preparation in approved areas of the building.

    Parents will be informed via PowerSchool of student achievement on examinations and may be consulted on future strategies for success.

    Full IB Diploma and Certificate Candidates -­Year 1: Full IB diploma and certificate candidates will participate in regular SSIS mid-­term and final exams during the normal midterm and final exam periods during Year One of their course. Grade 12 IB students take the mid-­terms as normal, but do not take the SSIS final exams.

    AP Exams

    Students who enroll in AP courses will write external examinations in May of the same academic year. Students enrolled in AP courses are required to sit the exam for that course. Scores on AP examinations are available to students in July.

    Special Note:

    Students in AP and IB courses as well as all Grade 12 students will receive a separate memo in advance of end-­of-­year exams and graduation. This memo will provide relevant, updated details and policies about IB/AP exams and graduation.




    Page last modified 09:28, 27 Oct 2016 by trho?